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HOW TO START AN NGO IN KENYA

How to start an NGO in Kenya | Registration Procedure

Introduction

The NGOs Coordination Board is the state regulator for non-governmental organizations that are registered under the NGOs Coordination Act and are involved in public benefit activity.

The NGOs Coordination Act established the NGOs Board, which aims to efficiently and effectively regulate the nonprofit sector and enable it to play a greater role in national development.

All non-governmental organizations must be registered with the NGO Coordination Board, according to the NGO Coordination Act. It is consequently critical that we understand the procedures for registering an NGO in Kenya. 

How to start an NGO in Kenya?

Kenyan NGO Registration Procedure:

As a minimum requirement for all foreign or international-based NGOs, one of the top three officials must be a Kenyan.

Another need for an NGO to be established is that it must demonstrate a public good act that will benefit and improve the lives of the people and citizens

The Information needed

  • The Line Ministry to under which the objectives fall
  • Plan of action for the first year of operation
  • Budget for the First Year of Operation
  • Detailed organizational chart
  • In the case of an organization registering a branch of an organization that is already registered locally or internationally, a Memorandum of Understanding between the organization and the donors (if any) is required.
  • For the five proposed officials and Board members, copies of their ID/passports and KRA PIN certificates are required.
  • For Kenyans, provide a copy of a valid police clearance (certificate of Good Conduct)

Registration of an NGO in  Kenya: PROCEDURE

Before submitting an application for registration, the applicant must submit the NGO’s name search in a stipulated form 2 to the Director of the Non-Governmental Organizations Board for approval.

  • Submit a duly completed form to the Registry for searching.
  • The registry will perform a search and make a recommendation for the reservation.
  • The reserved name will be submitted to the Programs Manager for approval.
  • After the name has been approved, submit Form 3 to register the NGO.
  • A notification of the planned organization’s office location and postal address The three highest officials of the proposed organization must sign Form 1.

Documentation Required

Registration of a non-profit organization necessitates the submission of the following documents:

  • A letter requesting registration written to the Executive Director.
  • Original NGO Form 3 (three copies) with all required information.
  • NGO Form 1 (one copy stating the organization’s contact person) must be properly completed.
  • Two recent coloured passport-size photographs of three proposed officials and two other board members, with the names of the three proposed officials and the two board members, as well as the organization, written on the backs.
  • Copy of legally approved and paid for Name Reservation Form (Form 2)
  • The proposed NGO/Constitution INGO’s (filed in triplicate) signed by both the proposed 3 officials and LISTING AT LEAST TWO (2) other board members (all three constitutions MUST be signed by all of the proposed board members on the execution page and by at least one of the proposed officials on each and every page).
  • Minutes allowing the filing of an application with a specified agenda and a resolution to register the organization as a non-governmental organization (NGO) with the NGOs Registration Board.
  • A notification of the planned organization’s office location and postal address (NGO Form 1).
  • A registration fee of Ksh 16,000 for national NGOs. 

Procedures for registering a foreign non-governmental organization (NGO) include:

  • The organization must provide the constitutions of all of its affiliates.
  • One of the Kenya branch’s three officials must be a Kenyan citizen.
  • Officials must be of exceptional and undeniable character and must adhere to Kenyan NGO laws.
  • A registration fee of Ksh30,000 for foreign NGOs.
  • Foreign nationals must have an equivalent certified clearance certificate from their country of origin (must be less than six (6) months old).

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